New Deal is set to boost Office Productivity in Legal Sector

New Deal is set to boost Office Productivity in Legal Sector

Kutana has acquired a major share of complementary business, Brochet, to build on the strengths of both companies and to offer even more value in support and features to clients.

Both Kutana and Brochet are established independent businesses working in the legal tech sector and founded more than 25 years ago. Between them, they share 40% of the top 200 UK law firms as clients.

The investment by Kutana will enable collaboration in software development around creating and managing documents in Microsoft Word with a focus on future integrations with client systems and client feature requests.

Nikki Pike, Founding Director at Brochet commented:

“We are very pleased to welcome Kutana as a major investor in Brochet. We share a common commitment to simplify user experience and we believe this will secure the long-term future of the business to the benefit of both clients and staff.”

Rob Simcock, Director at Kutana says:

“This is an exciting opportunity and the two businesses are a natural fit.  As an independent group, we will be able to provide more personal, extensive and customised document production support to law firms.”

“The past two years have clearly demonstrated that our clients need and want responsive technical support to help them adapt to changes in working environments.  Sharing the expertise and knowledge across our development teams means we can quickly deliver relevant products and features.”

Kutana Limited is a software development company that created Kappris which integrates with office and printer apps and becomes a part of a digital workflow. It’s intuitive to use and requires very little training.  https://kutana.co.uk

Brochet Limited is a company of software development and document production specialists that global brands and law firms trust to solve their Microsoft Word, PowerPoint documentation problems. They are also built one of the market-leading repair and restyling tools for legal numbered documents Brochet Paste. https://brochet.co.uk

For more information contact Rob Simcock:
rob.simcock@kutana.co.uk

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Introducing Kappris PDF Manipulation

Introducing Kappris PDF Manipulation

With consolidation in the legal software market we are pleased to now include PDF manipulation in our cost effective Kappris offering.

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To discover more about our PDF Manipulation & Comparison tool please complete the following and we will contact you within 4 hours.

 

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Find out more…

To discover more about our PDF Manipulation & Comparison tool please complete the following and we will contact you within 4 hours.

 

  • This field is for validation purposes and should be left unchanged.
Kappris PDF Manipulation includes
  • Full redaction
  • Word Search across the PDF
  • Bookmarks
  • Merge pages & documents
  • Extract pages to create a new PDF
  • Replace pages
  • Add blank pages
  • Insert images, text & highlighting
  • Drag & drop e-signatures
  • Add a stamp & add text to PDFs
  • Compare PDFs for deletions & extra text added
Kappris Standard Features
  • Docusign digital signature integration including witnessing with 2-factor authentication
  • Multiple e-signatures in Word & PDF documents
  • E-signatures with full audit trail
  • BI Dashboard on all aspects of Kappris including emails printed
  • PMS/DMS integration
  • Print Management
  • Outlook integration – print last email, attachment handling including zip files, preview attachments before printing, bug reporting and error handling
  • Home working printing, ensuring it’s the same interface for employees when printing from home, and of course being able to generate reports on what has been printed off site.

 

eSignatures – The Law Commission’s Statement of Law

eSignatures – The Law Commission’s Statement of Law

Execution with an electronic signature – what does it mean for your organisation?

The COVID-19 pandemic has made the in-person signing of deeds and documents impractical and created a nation of ‘remote’ workers.

Mercury-compliant ‘virtual signings’ (where the signature page of a hard copy document is signed in wet-ink and a PDF of the signed signature page is typically sent by email to the signatory’s lawyer following the guidance in the Law Society’s 2010 practice note on the execution of documents at a virtual signing or closing) are the preferred method for many businesses executing transaction documents.

However, the use of electronic signature platforms such as Adobe Sign and DocuSign can, in many circumstances, provide a viable, and arguably often more user-friendly, alternative and they are gaining increasing traction in the market.

This article sets out the full text of the Law Commission’s 2019 statement of law relating to the electronic execution of documents in England and Wales.

To help you evaluate the statement in the context of how you may wish to use electronic signature platforms within your organisation, the text has been annotated to provide guidance on the interpretation of the statement’s propositions and links to relevant legislation and case law.

This article is an edited, updated and extended version of an article originally written by Richard Oliphant (consultant, CMS) and published by Practical Law (Thomson Reuters) in March 2020. The statement of law is reproduced under Crown copyright and contains public sector information licensed under the Open Government Licence v3.0. 

 

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Agile Working Environments

Agile Working Environments

More law firms are looking to move to an agile way of working. How they become more agile means different things to different people, roles and practices. There is, however, one common theme. Agile firms have the ability to make changes fast.

In the new environment law firms can make better decisions more quickly, they can recruit people and grow while keeping their costs to a minimum, they can deliver the technical working environment to their staff when they need it. And all this happens when the mindset of a firm is switched on to collaboration, being outcome focussed and has a willingness to change

Law firm owners have a huge advantage in the marketplace by being agile and so do the employees. Flexible working times and places very often improve productivity and lead to a happier workforce.

The supply chain to a firm is also looking to help firms become more agile. Vendor suppliers should have a roadmap of the future to offer its clients. A firm does not want to be left with so-called ‘legacy technology’ which is cumbersome to upgrade, remove or adapt.

At Kutana, we’re sure that our new version of Kappris, our pioneering print management solution, is a great fit with the agile working agenda, making your way of working more flexible and efficient especially for home workers.

Agile working and adapting your workforce to work smoother and quicker is essential. Our Kappris Efficiency Tool can work out your total cost of ownership. Contact us now to find out more.

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Saving emailed Zip files into iManage

Saving emailed Zip files into iManage

Have you ever needed to save the contents of an emailed Zip file into iManage?

We have now added a new feature in Kappris to allow users to save the contents of an emailed Zip file into iManage as a new document or new version.

Save Nested Attachments

There is a new button in the toolbar called “Save Nested Attachments”

Shows the dialog

If New Version is selected a ‘select document’ dialog is shown and then an ‘edit profile’ dialog, to allow the profile to be updated for the new version.  Users can continue selecting and filing until they hit close.

After New Document

Multiple emails and attachments can be selected and a standard iManage ‘save as’ dialog appears for each selected file if ‘New Document’ is selected.

After New Version
Then the edit profile

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The transformative power of technology

The transformative power of technology

 

Rob Simcock, commercial director of legal software firm Kutana looks at how technology is transforming our lives and working practices.

We’ve all seen how technology can transform what we do, and how we do it. From shopping, to listening to music, to monitoring our exercise regimes, tech has had, and continues to have, a transformational impact.

Some have claimed that the legal sector has yet to see the kind of disruption and innovation that others like banking and accountancy have. In their book ‘The future of the professions’ published this year, authors Richard and Daniel Susskind go so far as to claim that law firms’ working practices “have not changed much since the time of Charles Dickens”.

Now that’s an extreme view, but it does beg the questions: ‘how fit is your business for the 21st Century?’ and ‘are you empowering you workforce with the right tools?’

For any business an effective IT solution is an essential tool for productivity and cost efficiency. Many firms allocate large budgets to internal IT departments to ensure systems run smoothly, but are they getting bang for their buck?

Some new entrants to the legal market like Fairpoint Group – which in the last three years has acquired prominent consumer legal firms including Simpson Millar and Colemans – have driven the innovation agenda by bringing process to professional service.

It’s no coincidence that Fairpoint’s chief executive Chris Moat was at Direct Line when it started to shake-up the insurance sector, and much of what he’s done with Fairpoint’s legal services arm has been around offering a fixed cost service to customers underpinned by an highly efficient, paperless working environment supported by extensive use of IT and workflow management tools.

While Fairpoint has focused on the process of undertaking volume work in consumer law, such a tactic won’t necessarily be applicable to commercial firms dealing with bespoke or complex matters.

There has to be other ways of optimising efficiency.

One way could be to look at operational functions such as print.

Historically, legal firms have been huge users of paper – by their nature even some of the most basic contracts can be very word-heavy. Therefore having a good print management system in place is essential, particularly if you’re a firm handling large volumes of paperwork.

Printing is one of the most basic but overlooked processes for legal businesses. Without an effective management system in place it can be one of the most costly and inefficient processes.

Simple procedures like emailing a client a bill on the correct stationery can quickly become costly and time consuming if electronic stationery is not integrated into IT systems.

It means users have to send the bill to print, scan it back into the system and send it to the client in an email. This not only takes time, and can lead to other problems in the process, but it costs money.

Properly implemented the right print management software can save organisations significant time and money.

Law firm leaders should constantly have plans in place to make print management as cost effective as possible.

Due to time pressures sadly, some IT departments frequently overlook processes and developments that could make their firms more efficient. They fall into a mind-set that something is done a certain way, just because that is how it has always been done, and don’t look for a better solution.

Firms that allow such complacency to reign supreme risk being overtaken by forward thinking rivals who understand the importance of streamlining simple processes to make them more time efficient and cost effective.

At Kutana we are passionate about productivity and are on mission to understand ‘pain points’ for law firms. We’ve used our experience to develop cost saving software, called Kappris, that makes processes and print management as effective as possible. It’s one that has been adopted by firms such as DWF, Taylor Wessing and BLM, so if you want to find out more, please contact us or call 0330 202 0971.

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