Because of the acquisition of other firms, it became apparent that legacy technologies were causing increasing costs in infrastructure and, ultimately, slowing any deployment of print applications to the newly acquired users.

DWF’s print solutions managed the printing macros from applications to the printers (MFDs) and email thread printing. The printing software would ultimately replace the solutions from two separate products across a large infrastructure. The new solution would improve IT support and management by simplifying the user experience.

The implementation, roll out, training and scalability of the solution across the large and geographically spread organisation was a factor in choosing the right product.

The firm wanted evidence of the cost saving of using electronic stationery and email printing at a granular level with detailed reports.

User productivity is a major concern, especially with the increased expectation to use electronic stationery with signatures. A solution was needed that was also easy roll out across remote desktops and intuitive to use in a homeworking and flexibility office environment.

The Solution

A successful pilot was set up and run within a few weeks with 200 people in a newly acquired business in one location.

Kutana worked closely with the IT team of DWF and members of the newly acquired business to understand the detailed print processes and configure Kappris to suit the needs of the users.

The users quickly gained the benefit of Kappris as the software replaces the default print option in all applications. This means fewer clicks were needed to print documents and integration is seamless. The solution was used and tested with any required configuration before rolling across the firm, office by office location.

iManage integration makes it easier for the users to identify their documents from a ‘follow-me print queue’. This has resulted in fewer mis-prints of unwanted documents and enhanced savings in both time and money.

Kappris is ‘client’ software and integrates with all applications. It was easy to make it the default printer driver so that it became intuitive to use.